E-Verify ID # 123541
Effective 5/30/08


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Spalding County Citizen Request App


Spalding County

Employee Information

Important Documents
Personnel Ordinance – This document explains all aspects of County employment.

A G-4 State Withholding Tax Form needs to be returned either by email to Wanda Moore or Kyria Williams, by fax to 678-734-3142 or delivered to Human Resources.
Federal tax forms and other demographic changes can be made through the Employee Self Service Portal (ESS).

Frequently Asked Questions:


  • 2019 Holiday Schedule
  • Leave Balances are maintained in the Novatime System ONLY.
    Employee Web Access to Novatime System
  • Employee Self Service Portal – Employee portal for updating demographic information, federal tax withholding, direct deposit, and viewing previous paychecks.
  • Direct Deposit allows employees to designate money to multiple accounts. Direct Deposit notifications are e-mailed to employees one day prior to pay day. Final paychecks are not sent by direct deposit; final paychecks are picked up from your Department Head/Supervisor.


  • Deductibles are based on a calendar year, January 1 – December 31.
  • Dependents may be added or removed from insurance during the plan year if you experience a Qualifying Event.a
    • Qualifying events include birth/adoption/death, marriage/divorce/legal separation, gaining/losing employment, gaining/losing eligibility for benefits, etc.
      Proper documentation MUST be submitted to the Human Resource Office within 30 days of the qualifying event.
  • Insurance becomes effective on the 1st day of the month following 30 calendar days of employment. Premiums are paid a month in advance
  • Open Enrollment is in May of each year. Elections/Changes will become effective July 1st of each year.

Additional Benefits:

  • Employee Assistance Program (EAP) is provided to full-time employees and their immediate family members and provides six free visits per year with a licensed counselor. Counseling by phone is available 24/7, 1-800-865-1044, or appointments may be scheduled. www.bcbsga.com.
  • Virgin Pulse is a well-being program available to full time employees that gives employees the tools to get active, get healthy, and get rewarded.
  • Wellness Program - Spalding County is concerned about the health and wellness of our employees. The Board of Commissioners have approved a program that will reward you with a $500 HRA card if you meet the weight and tobacco requirements. The $500 HRA card can be used to pay medical bills that are NOT reimbursed through insurance, i.e. co-pays, deductibles, co-insurance, etc. The attached Wellness Program Flyer explains the requirements for meeting the weight and tobacco criteria along with the alternatives available to meet the requirements.


  • Effective January 1, 2019 our retirement plan will consist of a mandatory contributory Defined Benefit Plan only (and will replace our current Defined Benefit Plan).  Calculation of benefits will include a 2% multiplier and the plan effective date for current DB participants will be January 1, 2007, or date of hire if hired after January 1, 2007.  The Plan will have a MANDATORY contribution of 2% for Regular employees and 4% for Public Safety (certified Firefighters and POST Mandated Law Enforcement Officers with Arrest Powers).  Public Safety will include an early out retirement provision using a 75 rule with a minimum age of 50.
  • Our current Retirement Plan is a 3-tier plan which consists of a Defined Benefit Plan, Employer Match, and Employee Contributions. The Defined Benefit Plan is fully funded by the County, provides a monthly retirement benefit at normal retirement age (age 65), and is based on your average salary x 1% x years of credited service. Employees are 100% vested after completing 5 years of service. See attached brochure for information on each of the tiers of the retirement plan.
  • Deferred Compensation is a tier of the retirement plan that is 100% funded by the Employee. You may begin contributions at any time; contributions are made on either a pre-tax basis or after-tax (Roth) basis. Deferred Compensation is NOT a savings account and is NOT available for withdrawal until your employment ends.
  • Emergency retirement withdrawal: Withdrawals from the 457 Deferred Compensation Plan due to financial hardship of an unforeseeable nature are allowed on a very limited basis, and only if the application and supporting documentation demonstrate that the request meets Plan and IRS regulations. See attached form for instructions.
  • The County matches 50% of employee deferred compensation contributions, up to 3% total , into a 401(a) retirement account.
    • Retirement Match for the plan year July 1, 2018 – December 31, 2018 is 3%.  The Retirement Match will be discontinued as of January 1, 2019.